Forward it.
Send bills, photos, hours, and quotes over email or WhatsApp.
A crew of AI employees for builders
The office that runs itself.
A crew of AI coordinators, led by Oliver, runs your books, budgets, schedule, and trade quotes over email and WhatsApp. You manage one person. He manages the rest.
Works with your bookkeeping software and your own Google Drive. You own your data. Approval-gated on anything that moves money.
Stop being the office
You run the job. We run the office.
Right now
It's 9pm and you're the bookkeeper, the scheduler, and the one chasing the invoice from three weeks ago. Daily logs got skipped again. A $2M job quietly became $2.8M and half of it isn't billed. Tax season is coming and the books aren't ready.
With the crew
The crew takes the hats off. Invoices go out and get chased until they're paid. Bills get cost-coded to the right job. Change orders get billed the day they happen. Daily logs write themselves from what your crew already sends. You get your evenings back, and you stay in control of every dollar.
How the crew runs your office
One office, run end to end.
The crew works to your company's rules: your jobs, your crews, your bookkeeping, your approvals. The optional portal just shows you the work as it happens.
The crew works it.
Oliver and his coordinators file, cost-code, stage transactions, chase invoices, and compile logs, all to your rules.
You approve.
Anything that moves money waits for your single-tap yes. Everything else just gets done.
The crew
Meet the team running your office.
You only ever talk to Oliver. He directs, checks, and manages a focused crew of coordinators who own every task end to end.
Office Manager
Oliver
Your single point of contact. Oliver reads what comes in, assigns it to the right coordinator, checks the work, and brings you only the decisions that need you.
Dana
BookkeepingRuns bills, invoicing, job costing, and your bookkeeping. Maps cost codes to the right project and drafts every post for your single-tap approval.
Sofia
Field intakeFiles drawings and turns on-site WhatsApp photos, receipts, and field updates into organized logs in your Google Drive.
Marcus & Evan
Estimating & takeoffsIntake plans, complete takeoffs, build budgets from your rules, coordinate subcontractor quotes, and line up site scheduling.
Claire
Client liaisonCompiles real field logs into homeowner-friendly weekly progress updates, so clients stay informed without you writing a word.
Agent Desks
Hire the office, not the overhead.
Hire one desk for a single job, or staff the whole office. No per-seat fees. No software you have to operate. One flat price per desk, a fraction of a $40,000–$70,000 office-manager salary.
Bookkeeping Desk
$1,000/mo
Dana
Bills, invoicing and AR chasing, job costing, change-order billing, bookkeeping staged for approval.
Get this deskField Ops Desk
$1,000/mo
Sofia
Daily logs, drawing filing, WhatsApp photo and receipt intake, document organization in your Drive.
Get this deskCoordinator Desk
$1,000/mo
Marcus, Evan & Claire
Estimating, takeoffs, budgets, subcontractor quotes, scheduling, and homeowner updates.
Get this deskThe Complete Office
$5,000/mo
The whole crew, led by Oliver
Every desk, running end to end. The full office a bigger company has, for a fraction of the headcount.
Staff the officeA part-time bookkeeper costs $30k–$45k a year. A full office manager costs $50k–$70k. CoordOS is a flat monthly price for a crew that does the work.
Your data stays yours
You own your books. You own your files. You approve what matters.
Your accounts, not ours
Your books live in your own bookkeeping software. Your files live in your own Google Drive, your source of truth. We never take ownership, and you keep everything if you ever leave.
Approval-gated on money
The crew drafts and stages. Anything that moves money waits for your single-tap approval. Nothing happens behind your back.
Works with your accountant
The crew does the chasing, filing, cost-coding, and drafting. You and your accountant keep the judgment. It removes the grunt work, not the oversight.
Questions
Straight answers.
Is this just a chatbot?
No. It is a crew of AI employees with defined roles who own tasks end to end, not a chat window you have to babysit. You talk to Oliver; he runs the rest.
Will it replace my bookkeeper?
It does the chasing, filing, cost-coding, and drafting. You or your bookkeeper approve. It removes the grunt work, not the judgment.
Is my financial data safe?
Your books stay in your own bookkeeping software and your files in your own Google Drive. We never take ownership, and anything that moves money needs your approval.
Do I have to learn new software?
No. It works over the email and WhatsApp you already use. The portal is optional.
How much does it cost?
Hire by the desk: $1,000 per month per Agent Desk (Bookkeeping, Field Ops, Coordinator), or $5,000 per month for the complete office. No per-seat fees.
Get started
Book a call, or tell us what to take off your plate.
Set up a 30-minute call to define your rules and meet Oliver, or send a quick note telling us which office work you want the crew to take over.
Book on Google CalendarSunday through Thursday, 9 AM to 2 PM Eastern.